Shortcut keys for MS Word: 100+ Microsoft Word keyboard shortcuts for Windows and Mac laptop/PC

Looking for MS Word shortcuts for Windows laptop/ PC and mac? Check out this list

When working on a PC/laptop, it is faster to use a keyboard shortcut for a task as compared to reaching for the mouse. Simply put, a keyboard shortcut is a combination of one or more keys that need to be pressed either at the same time or consecutively to invoke a command in software like MS Word or in an operating system. Using shortcut keys can increase your productivity and also help you save a lot of time. That’s why it’s always a good idea to know your way around as many keyboard shortcuts as possible. Looking for shortcut keys for MS Word? Here’s a comprehensive list of MS Word keyboard shortcuts for Windows and Mac.

Keyboard shortcut keys for MS Word for Windows 10/11 and Mac

Before you move on to the list of shortcuts, make a note of the following: a plus sign (+) means that you need to press the keys at the same time, a comma sign (,) means that you need to press the keys in order.

Frequently used shortcuts

Action

Windows 10/11 Keys

Mac Keys

Create a NEW document

Ctrl + N

Command (⌘) + N

OPEN an existing document

Ctrl + O

Command (⌘) + O

SAVE a document

Ctrl + S

Command (⌘) + S

‘SAVE AS’ a document

F12

Command (⌘) + Shift + S

CLOSE the current document

Ctrl + W or Ctrl + F4

Command (⌘) + W or Command (⌘) + F4

CLOSE the application

Alt + F4

Command (⌘) + Q

PRINT a document

Ctrl + P

Command (⌘) + P

UNDO the last action

Ctrl + Z

Command (⌘) + Z or F1

REDO the last action

Ctrl + Y

Command (⌘) + Y

CUT selected text and copy it to the clipboard

Ctrl + X

Command (⌘) + X or F2

COPY selected text to the clipboard

Ctrl + C

Command (⌘) + C or F3

PASTE from the clipboard

Ctrl + V

Command (⌘) + V or F4

SELECT ALL contents in a document

Ctrl + A

Command (⌘) + A

FIND text in the current document

Ctrl + F

Command (⌘) + F

CANCEL

Esc

Esc

Navigate the document

Action

Windows 10/11 Keys

Mac Keys

Move the cursor one word to the left

Ctrl + ←

Option () +

Move the cursor one word to the right

Ctrl + →

Option () +

Move the cursor one paragraph up

Ctrl + ↑

Command (⌘) + ▲

Move the cursor one paragraph down

Ctrl + ↓

Command (⌘) + ▼

Move the cursor to the end of a line

End

Command (⌘) +

Move the cursor to the start of a line

Home

Command (⌘) +

Move the cursor to the end of the doc

Ctrl + End

Command (⌘) + Fn +

Move the cursor to the start of the doc

Ctrl + Home

Command (⌘) + Fn +

Move the cursor by scrolling the document view up by one screen

Page up

Fn +

Move the cursor by scrolling the document view down by one screen

Page down

Fn +

Move the cursor to the top of previous page

Ctrl + Page up

Command (⌘) + Fn +

Move the cursor to the top of next page

Ctrl + Page down

Command (⌘) + Fn +

Move the cursor to the last insertion point

Shift + F5

Shift + F5

Open the Search task pane

Ctrl + F

Command (⌘) + F

Open the Go To dialog box

Ctrl + G

F5

Select text and graphics

Action

Windows 10/11 Keys

Mac Keys

Select one character to the left

Shift + ←

Shift +

Select one character to the right

Shift + →

Shift +

Select one word to the left

Ctrl + Shift + ←

Option () + Shift +

Select one word to the right

Ctrl + Shift + →

Option () + Shift +

Select from the current position of the cursor to the start of the line

Shift + Home

Command (⌘) + Shift +

Select from the current position of the cursor to the end of the line

Shift + End

Command (⌘) + Shift +

Select one line up from the cursor

Shift + ↑

Shift + ▲

Select one line down from the cursor

Shift + ↓

Shift + ▼

Select from the current position of the cursor to the start of the paragraph

Ctrl + Shift +

Command (⌘) + Shift +

Select from the current position of the cursor to the end of the paragraph

Ctrl + Shift +

Command (⌘) + Shift +

Select all contents in the document

Ctrl + A

Command (⌘) + A

EXTEND A SELECTION

Extend the selection one character to the left

F8,

F8, ◄

Extend the selection one character to the right

F8,

F8, ►

Extend the selection to a particular location

F8, click the location

F8, click the location

Extend the selection (to the entire word, sentence, paragraph, section and document)

Press F8 repeatedly

Press F8 repeatedly

Select a vertical block of text

Ctrl + Shift + F8, arrow keys

Command (⌘) + Shift + F8, arrow keys

Reduce the selection

Shift + F8

Shift + F8

Stop extending the selection

Esc

Esc

Edit text and graphics

Action

Windows Keys

Mac Keys

Delete one character to the left

Backspace

Delete

Delete one character to the right

Delete

Fn + Delete

Delete one word to the left

Ctrl + Backspace

Command (⌘) + Delete

Delete one word to the right

Ctrl + Delete

Cut selected text and copy it to the clipboard

Ctrl + X

Command (⌘) + X or F2

Copy selected text to the clipboard

Ctrl + C

Command (⌘) + C or F3

Paste from the clipboard

Ctrl + V

Command (⌘) + V or F4

Paste with selected formatting

Ctrl + Shift + V

Command (⌘) + Option () + Shift + V

Display the ‘Paste special’ dialog box

Ctrl + Alt + V

Control () + Command (⌘) + V

Cut selected text and copy it to Spike

Ctrl + F3

Command (⌘) + F3

Paste contents from the Spike

Ctrl + Shift + F3

Command (⌘) + Shift + F3

Open the Find and Replace text pane

Ctrl + H

Ctrl + H

Insert graphics

Alt + N, M

Command (⌘) + Ctrl + M

Alignment and Formatting

Action

Windows Keys

Mac Keys

Align text to the left

Ctrl + L

Command (⌘) + L

Align text to the right

Ctrl + R

Command (⌘) + R

Centre text

Ctrl + E

Command (⌘) + E

Justify text

Ctrl + J

Command (⌘) + J

Indent the paragraph

Ctrl + M

Control () + Shift + M

Remove a paragraph indent

Ctrl + Shift + M

Command (⌘) + Shift + M

Create a hanging indent

Ctrl + T

Command (⌘) + T

Remove a hanging indent

Ctrl + Shift + T

Command (⌘) + Shift + T

Apply single spacing to paragraph

Ctrl + 1

Command (⌘) + 1

Apply double spacing to paragraph

Ctrl + 2

Command (⌘) + 2

Apply 1.5-line spacing to paragraph

Ctrl + 5

Command (⌘) + 5

Toggle line space between paragraphs

Ctrl + 0

Command (⌘) + 0

Enable AutoFormat

Ctrl + Alt + K

Command (⌘) + Option () + K

Apply the Normal style

Ctrl + Shift + N

Command (⌘) + Shift + N

Apply the Heading 1 style

Ctrl + Alt + 1

Command (⌘) + Option () + 1

Apply the Heading 2 style

Ctrl + Alt + 2

Command (⌘) + Option () + 2

Apply the Heading 3 style

Ctrl + Alt + 3

Command (⌘) + Option () + 3

Open the Styles pane

Ctrl + Alt + Shift + S

Command (⌘) + Option () + Shift + S

Increase the font size

Ctrl + Shift + >

Command (⌘) + Shift + >

Decrease the font size

Ctrl + Shift + <

Command (⌘) + Shift + <

Increase the font size by 1

Ctrl + ]

Command (⌘) + ]

Decrease the font size by 1

Ctrl + [

Command (⌘) + [

Display the Font dialog box

Ctrl + D or Ctrl + Shift + F

Command (⌘) + D

Switch letter case between upper case, lower case and title case

Shift + F3

Shift + F3

Change text to all capital letters

Ctrl + Shift + A

Command (⌘) + Shift + A

Make text bold

Ctrl + B

Command (⌘) + B

Make text italics

Ctrl + I

Command (⌘) + I

Underline text

Ctrl + U

Command (⌘) + U

Underline words, but not spaces

Ctrl + Shift + W

Command (⌘) + Shift + W

Double-underline text

Ctrl + Shift + D

Command (⌘) + Shift + D

Apply Subscript formatting

Ctrl + =

Command (⌘) + =

Apply Superscript formatting

Ctrl + Shift + Plus (+)

Command (⌘) + Shift + Equal to (=)

Apply Strikethrough formatting

Ctrl + 5

Command (⌘) + Shift + X

Add a bulleted list

Ctrl + Shift + L

Command (⌘) + Shift + L

Insert special characters

Action

Windows Keys

Mac Keys

Insert a line break

Shift + Enter

Shift + Return

Insert a page break

Ctrl + Enter

Command (⌘) + Return

Insert a column break

Ctrl + Shift + Enter

Command (⌘) + Shift + Return

Insert a copyright symbol (©)

Ctrl + Alt + C

Option () + G

Insert a registered trademark symbol (®)

Ctrl + Alt + R

Option () + R

Insert a trademark symbol (™)

Ctrl + Alt + T

Option () + 2

Insert an ellipsis (…)

Ctrl + Alt + Period (.)

Option + Semi colon (;)

Insert a nonbreaking hyphen

Ctrl + Shift + Hyphen (-)

Command (⌘) + Shift + Hyphen (-)

Review a document

Action

Windows Keys

Mac Keys

Insert a comment

Ctrl + Alt + M

Command (⌘) + Option () + A

Go to the beginning of a comment

Home

Command (⌘) + Shift +

Go to the end of a comment

End

Command (⌘) + Shift +

Turn revision tracking on or off

Ctrl + Shift + E

Command (⌘) + Shift + E

Run spelling and grammar check

F7

Command (⌘) + Option () + L or F7

Open Thesaurus

Shift + F7

Shift + F7

Switch among the last four edited locations in the document

Ctrl + Alt + Z

Find the next spelling or grammatical error

Option () + F7

Close the Reviewing pane

Alt + Shift + C

– 

Work with tables

Action

Windows Keys

Mac Keys

Move to the next cell in the row

Tab

Tab

Move to the previous cell in the row

Shift + Tab

Shift + Tab

Move to the first cell in the row

Alt + Home

Control () + Fn +

Move to the last cell in the row

Alt + End

Control () + Fn +

Move to the first cell in the column

Alt + Page up

Control () + Fn +

Move to the last cell in the column

Alt + Page down

Control () + Fn +

Move one row up

Alt + Shift + ↑

Move one row down

Alt + Shift + ↓

Insert a row above the current one

Command (⌘) + Control () + I

Insert a row at the bottom of the table

Tab (at the end of the last row)

Select the content in the next cell

Tab

Tab

Select the content in the previous cell

Shift + Tab

Shift + Tab

Extend a selection to adjacent cells

Shift + →

Shift + ←

Shift + ↑

Shift + ↓

Shift +

Shift +

Shift +

Shift +

Select the entire table

Alt + 5

Insert a new paragraph in a cell

Enter

Return

Insert a Tab character in a cell

Ctrl + Tab

Option () + Tab

Work with text in other languages

Action

Windows Keys

Mac Keys

Display the Language dialog box to set the proofing language

Alt + R, U, L

Set default language

Alt + R, L

– 

Switch the writing direction to right-to-left

Command (⌘) + Control () +

Switch the writing direction to left-to-right

Command (⌘) + Control () +

Work with web content

Action

Windows Keys

Mac Keys

Insert a hyperlink

Ctrl + K

Command (⌘) + K

Go back one page

Alt + ←

Go forward one page

Alt + →

Refresh the page

F9

Work with fields and mail merge

Action

Windows Keys

Mac Keys

Insert Date field

Alt + Shift + D

Control () + Shift + D

Insert Time field

Alt + Shift + T

Control () + Shift + T

Insert Page field

Alt + Shift + P

Control () + Shift + P

Insert Listnum field

Ctrl + Alt + L

Command (⌘) + Option () + Shift + L

Insert an empty field

Ctrl + F9

Command (⌘) + F9

Go to the next field

F11

Go to the previous field

Shift + F11

Update the selected fields

F9

F9

Switch between a selected field code and its result

Shift + F9

Shift + F9

Switch between all field codes and their results

Alt + F9

Option () + F9

Run GOTOBUTTON or MACROBUTTON from a field displaying field results

Alt + Shift + F9

Option () + Shift + F9

Lock a field

Ctrl + F11

Command (⌘) + F11

Unlock a field

Ctrl + Shift + F11

Command (⌘) + Shift + F11

MAIL MERGE

Preview the mail merge

Alt + Shift + K

Merge a document

Alt + Shift + N

Print the merged document

Alt + Shift + M

Edit a mail-merge document

Alt + Shift + E

Insert a merge field

Alt + Shift + F

Work with references, citations and indexing

Action

Windows Keys

Mac Keys

Mark a table of contents entry

Alt + Shift + O

Mark a table of authorities entry (citation)

Alt + Shift + I

Choose citation options

Alt+ Shift + F12, Spacebar

Mark an index entry

Alt + Shift + X

Insert a footnote

Ctrl + Alt + F

Command (⌘) + Option () + F

Insert an endnote

Ctrl + Alt + D

Command (⌘) + Option () + E

Go to the next footnote

Alt + Shift + >

Go to the previous footnote

Alt + Shift + <

Work with document view

Action

Windows Keys

Mac Keys

Switch to Read Mode view

Alt + W, F

Switch to Print Layout View

Ctrl + Alt + P

 

Switch to Outline View

Ctrl + Alt + O

Switch to Draft View

Ctrl + Alt + N

Enable/disable document window split

Ctrl + Alt + S

Switch to the next window

Command (⌘) + Grave accent (`)

Switch to the previous window

Command (⌘) + Shift + Grave accent (`)

Preview and print documents

Action

Windows Keys

Mac Keys

Print a document

Ctrl + P

Command (⌘) + P

Open print preview

Ctrl + Alt + I

Ribbon keyboard shortcuts

Ribbons refer to similar options grouped together on tabs at the top of the Word document. You can access the ribbon options using Access Keys (Alt key + Key Tips letters displayed on the ribbon as small images next to the tabs and options when you press the Alt key).

Action

Windows Keys

Display the ribbon shortcut keys

Alt or F10

Move the focus to commands on the ribbon

Tab or Shift + Tab

Move between command groupings on the ribbon

Ctrl + ←

Ctrl + →

Move among the items on the ribbon

Show the tooltip for the ribbon element in focus

Ctrl + Shift + F10

Activate the selected button

Spacebar or Enter

Open the list for the selected command

Open the menu for the selected button

Alt + ↓

Move to the submenu when a main menu is open

Expand or minimize the ribbon

Ctrl + F1

ACCESS KEYS FOR RIBBON TABS

Open the Home tab

Alt + H

Open the File tab

Alt + F

Open the Insert tab

Alt + N

Open the Design tab

Alt + G

Open the Layout tab

Alt + P

Open the References tab

Alt + S

Open the Mailings tab

Alt + M

Open the Review tab

Alt + R

Open the View tab

Alt + W

Move to the Search field

Alt + Q

Function key shortcuts

Function keys or the F keys can be found along the top row of the keyboard. They are similar to shortcut keys and can execute commands alone without the Ctrl or Command () key.

Key

Action in Windows

Action in Mac

F1

Display the Word Help task pane

Undo the previous action

F2

Move the selected text or graphic

Cut the selected content to the clipboard

F3

Copy the selected content to the clipboard

F4

Repeat the last command or action

Paste the contents from the clipboard

F5

Display the Go To dialog box

Display the Go To dialog box

F6

Switch between the document, task pane, status bar, and ribbon

Switch between the document, task pane, status bar, and ribbon

F7

Display the Editor task pane

Display the Spelling and Grammar dialog box

F8

Extend the selection

Extend the selection

F9

Update the selected fields

Update the selected fields

F10

Turn Key Tips on or off

F11

Move to the next field

Move to the next field

F12

Display the Save As dialog box