With the advent of AI, the number of productivity tools and the scope of productivity software in general has significantly increased. We have compiled a list of some of the best AI productivity tools that will enhance your workflow in this article. These tools are based on their popularity and span various categories, including smart assistants, task and time management, and more. Check it out:
Table of Contents
ChatGPT
ChatGPT is synonymous with AI tools now. Although it is a generative AI chatbot, it can help you be more productive by getting through redundant tasks. Tedious activities like data summarising, data organising, proofreading, etc can be done using ChatGPT. The time you save can be put to some important tasks. ChatGPT can also aid you in brainstorming and basic research which involves scouring the web.
- Purpose: AI assistant/ companion / Generative AI chatbot
- Download: Android | iOS | Website
- Price: Basic version (with GPT 3.5 model) available for free. But, you can subscribe to the Plus version at $20/month (about Rs 1667.40)
Gemini
Gemini aka Bard is a ChatGPT alternative from Google. While Gemini is also an AI chatbot, what makes it special is how it integrates into the Google suite of apps you may already be using. Gemini can not only customise responses based on data from your YouTube account, Google Workspace (Docs, Sheets, Slides), Google Maps, etc, but also generate images in Slides, text in Docs, extracting insights out of data in Sheets, and summarise meeting minutes from a Google Meet call.
- Purpose: AI assistant/ companion / Generative AI chatbot
- Download: Android | Website
- Price: You can try Gemini Advanced for free for the first 2 months. After that, you will have to pay Rs 1,950.00 per month.
Microsoft 365 Copilot
Like Google, Microsoft is also baking in AI powers to various parts of its Microsoft 365 suite. This AI-powered office suite is called Microsoft 365 Copilot. It lets you edit and iterate on Word, create PowerPoint slides, analyse Excel trends, and summarise key discussion points in Teams, among other things. Microsoft, however, offers this Copilot edition with two Microsoft 365 business plans dubbed Business Standard and Business Premium.
Besides this office suite app, Microsoft also has the Copilot AI chatbot as a dedicated mobile app and as part of Bing.com and Edge browser. This Copilot version works as a text and image generation tool.
- Purpose: AI assistant/ companion / Generative AI chatbot
- Download: Android | iOS | Website | Windows
- Price: Microsoft 365 Business Standard starts at Rs 770 and the Business Premium plan starts at Rs 1,830.
Github Copilot
Github’s AI solution also carries the Copilot surname since Microsoft majorly owns Github. Github Copilot helps you complete code by giving you contextually relevant code snippets. You just have to submit your query in natural language. Using it, you can also translate codes between different languages, and learn about unknown codes.
- Purpose: Code completion
- Download: Website
- Price: It is free for verified students, teachers and maintainers of open-source projects. For others, there is the Copilot Individual for $10 (about Rs 833).
Notion
Notion is a popular note-taking app or platform and Notion AI is a newly-introduced feature on the platform. Notion AI lets its users generate new textual content or paraphrase the prevailing line or block of text. So, if you are stuck somewhere, Notion AI could help you ideate or progress in the piece of content you are scripting. You can provide it data and ask it to put the same into a table. Additionally, Notion AI can answer most of your questions.
- Purpose: Note-taking
- Download: Android | iOS | Website | Desktop
- Price: Notion AI is available for $10 (Rs 833) per member, per month
Zoom
Zoom, the popular video conferencing tool, offers an AI companion tool to summarise all your meetings, generate smart recordings, create agendas, assist in brainstorming ideas, answer queries, and smartly compose responses that can be used in meetings.
- Purpose: Video conferencing
- Download: Android | iOS
- Price: Zoom Pro pricing starts at Rs 13,200 per user per year.
Taskade
Taskade is a task management tool with AI capabilities. You can not only use Taskade AI to schedule tasks, chat with it, and command it to perform certain scheduling and task management automatically. Also, since you can share and collaborate with your team on new and ongoing workflow, the whole team’s work could get managed seamlessly, thanks to AI.
- Purpose: Task management
- Download: Android | iOS | Windows | Mac
- Price: The free version gives you 1000 AI credits, 1 workspace and 250MB of storage. For more storage, credits and workspace access, you can sign up for Rs 325 per month. The total will be billed annually though.
Otter AI
Otter can transcribe speech into text using AI. So, you can use it to convert meeting videos, school classes, and other voice recordings into text. You can also use it to get summaries of the meetings, action items based on the discussion, and even answers to your queries. What’s better is that Otter AI is compatible with Zoom, Google Meet, and Microsoft Teams.
- Purpose: Audio transcripts
- Download: Android | iOS
- Price: Although the basic version is free and enough, the Pro model gives you more features at $9.17 (about Rs 764.50) per user per month.
Timely
Timely keeps a log of the time you have spent on various websites and apps throughout your day. You just have to configure a Memory app (on the browser or PC) and set up a timesheet. Timely will track the time automatically and present the same in graphs and calendar formats. Each activity will be assigned a different colour, letting you visually understand how much time is spent on each. Additionally, it can be used to keep track of your team’s time utilisation too. Overall, it lets you better manage time and efficiently do tasks.
- Purpose: Photo enhancement
- Download: Android | iOS | Windows | Mac
- Price: The starter pack starts at $9 (around Rs 750) per month per user. You can include a maximum of 5 users and 20 projects in this plan.
Zapier
Zapier lets you connect different apps and services. With AI, Zapier gets to automatically decide which app or service makes sense in the next step in the workflow. This could improve the efficiency and speed of task management. You can choose from different Zapier AI templates and productivity app integrations.
- Purpose: Task automation
- Download: Website
- Price: The core features are available for free.
FAQ
How can AI tools be used to improve productivity?
AI helps in automating repetitive tasks and then gives you a summary or analysis which can come in handy. This results in better use of time and effort. Moreover, it can improve collaboration and productivity of the whole team or company.
